https://protectednetwork.org/ibabs-board-management-software/
The quality of your board’s meetings is contingent on the amount of work members do prior to each meeting. Online meetings are more productive and efficient if participants prepare. A well-prepared group is more likely to adhere to the agenda and ensure that they don’t get sidetracked by any tangent.
It’s crucial to communicate clearly to board members on the remote how they should participate in meetings. It’s ideal, for example to remind the participants to turn off their phones when speaking, and only speak when asked to do so. This will stop people from talking over each other or leaving the meeting without feeling heard. Before a meeting starts the convenor must ask participants to identify any tech issues they require assistance with.
It’s also beneficial to include the rules for virtual meetings in the board member’s orientation materials to ensure that everyone has a complete understanding of what’s expected of them prior to and after the meeting. It’s crucial, for instance to provide the agenda in advance and to follow up each day or early in the morning to confirm the details. You can also provide the link to the meeting or Zoom to the participants and remind them about any other preferences you may have (such as asking them to listen to the meeting from a quiet area to minimize distractions). It is also recommended to add a placeholder for an executive session to each agenda item and include it at the beginning of the meeting to avoid confusion over whether there is an executive session.